![]() The notarization would proceed as follows: This procedure is correctly termed, "Copy Certification by Document Custodian." In this procedure, the copy of the license or passport is being certified by the document custodian - the individual who is in permanent possession of the document, i.e. If, however, the client insists upon some action by the notary, the notary may proceed to assist the client in "certifying" his or her copy of the document in question. In as much as the states have not regulated these types of certifications, it is best, wherever feasible, to avoid handling the copy certification of a driver's license or passport. Should you proceed with a seemingly reasonable request by your constituent, or will you risk reprimand from your state's authorities for performing an ill-advised procedure? Therefore, whether or not to proceed with a copy certification for such documents may present a quandary for the notary. Most states do not have specific laws for the certifying of these documents as they do for birth and death records. or foreign passports? Notaries will discover that they will be presented with requests to certify these documents from time to time. This is because the original of these documents are held by local agencies a client must seek a certified copy by going to the agency or requesting a copy online usually there is a fee required.īut what about other common documents such as a driver's license or U.S. Most states prohibit copy certification of vital records such as birth, marriage, and death certificates. Whatever the procedure in your individual state, there are certain documents that require special consideration when presented for copy certification. In other states, the notary will be presented with an original document by the client, and then the notary will make a photocopy of the original. As with every other type of notarial procedure, notaries should study carefully their state's statutes on copy certification to see if, and how, it is administered.įor some states, the client will make a copy of a document to be certified and present it to the notary. You must submit a Freedom of Information Act (FOIA) request via mail if you're seeking someone else’s passport records without an authorization from that individual.State laws vary on the acceptability and procedures for copy certifications. Checks or money orders should be made payable to “U.S.If you plan to use these records in a country that is a party to the Hague Apostille Convention, you may obtain an apostilled copy for $8.If you wish to obtain certified copies of these records, the certification fee is $50.There are no fees to request a regular copy of your passport records, those of your minor children or any person whom you act as a guardian, or as an authorized representative. ![]() Processing Times to Receive Copies of Passport Records Must be notarized or include a copy of your valid government-issued photo ID.Use DS-4240, the Department’s Certification of Identity form, to provide proof of authorization if requesting records on someone else's behalf. ![]() Must be signed and notarized or made under penalty of perjury pursuant to 28 U.S.C. § 1746. ![]()
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